> For the complete documentation index, see [llms.txt](https://help.steeple.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.steeple.com/en/events/application-events.md). # Events app — Event management ### Overview **Events** is Steeple's event management application. It allows you to create and manage company events (meetings, ceremonies, seminars, etc.), collect RSVPs, and display employees' birthdays and work anniversaries. The application is accessible from Steeple's main menu. If it does not appear, check its visibility in **Administration** > **Applications** (`/administration/apps`). ### Home view The home page displays upcoming events grouped by period: * **Today** : events for today, birthdays and work anniversaries * **This week** : events until Sunday * **This month** : remaining events in the current month * **Following months** : future events grouped by month Multi-day events remain in the "Today" section as long as they are ongoing. #### Filters and search * **Community filter** : display only events from one or more communities * **Search** : real-time search by event title ### Create an event To create an event, click **Create an event** from the home page. #### Form fields * **Title** (required) * **Description** (optional) — rich text editor * **Start date and time** (required) — default: next day at the next hour * **End date and time** (optional) — default: 1 hour after start * **All day** — disables time selection * **Location** (optional) * **Image** (optional) — photo or visual to illustrate the event #### Visibility and communities * By default, the event is visible to **the whole organization** * Ability to restrict to **specific communities** : only members of these communities will see the event #### Participation * **Participation enabled** default: employees can answer Yes, No or Maybe * **Respondent visibility** enabled by default: all participants can see who answered what * The creator can disable participation (informational event only) * The creator can hide the list of respondents (surprise effect, for example) #### After creation You are offered the option to share the event on the news feed (News) to maximize its visibility. ### Edit an event * Only the **creator** or an **administrator** can edit an event * Existing participations are not affected by the edit * A past (archived) event can no longer be edited * If the date changes, it is recommended to notify participants via a post ### Delete an event * Only the **creator** or an **administrator** can delete an event * Deletion is **permanent** and deletes all associated participations * A confirmation is requested before deletion ### Participation (RSVP) #### Respond to an event * Three possible choices: **Yes**, **No** or **Maybe** * The response can be changed at any time as long as the event has not passed * Once the event is over, participations are locked #### View participants * If respondent visibility is enabled: all employees can see the list * If visibility is disabled: only the creator and administrators can see the list * The list is organized by response status (Yes / No / Maybe) with the total number per status ### Share an event * **On the news feed** : create a post linked to the event, with a direct access button * **Copy link** : get the event URL (the link requires Steeple authentication; it does not work for external people) ### Past events * The **Past events** shows the history of completed events * Filter by **year** (year selector) * **Search** in past events * Past participations remain viewable ### Birthdays * Displays employees' birthdays whose **date of birth** is filled in on their profile * Grouped by month, from closest to furthest away * Possibility to**send wishes** for today's birthdays (sent via Steeple messaging) * Birthdays on a non-working day are still displayed * **February 29** : people born on February 29 see their birthday displayed on **March 1st** in non-leap years The birthdays feature can be disabled by the administrator in the settings. ### Seniority * Displays the work anniversary dates * Requires the **start date** to be filled in on the employee profile * Grouped by month with an indication of the number of years of service * Possibility to**send congratulations** for today's work anniversaries ### Settings (administration) Accessible from the **Settings** page of the Events application (requires administrator / manager role). #### Event creation rights * **All members** (default): all employees can create events * **Administrators only** : only administrators can create events #### Birthdays * Enable or disable the display of birthdays for the entire organization * When disabled: the Birthdays page, widgets and birthday sections are hidden ### Permissions | Action | Member | Event creator | Administrator | | --------------------------------- | ----------------------------- | --------------------- | --------------------- | | See events from their communities | Yes | Yes | Yes | | Create an event | Depending on settings | Depending on settings | Yes | | Edit an event | No | Yes (except archived) | Yes (except archived) | | Delete an event | No | Yes | Yes | | Participate (RSVP) | Yes (if enabled and not past) | Yes | Yes | | See participants | If visibility is enabled | Yes | Yes | | See view statistics | No | Yes | Yes | | Manage Events settings | No | No | Yes | ### Quotas (freemium plan) Organizations on a free plan have a limited number of upcoming events. Once the quota is reached, it is no longer possible to create new events until existing events have passed or been deleted. A subscription removes this limit. ### TV display Events are displayed on Steeple TV screens. The TV display offers: * The list of upcoming events * Event details with the option to participate (via authenticated session) ### What the assistant can do The assistant can directly manage events through its tools: * **List** upcoming and past events * **Consult** an event's details (date, location, description, participants) * **Create** an event with title, dates, location, communities, participation settings * **Edit** an existing event * **Delete** an event * **Manage participations** : register/unregister, view responses * **Check the visibility** of the Events application and hide/show it For the application's administration settings (creation rights, birthdays), guide the user to the Events application Settings page. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. 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