Events app — Event management

Overview

Events is Steeple's events management application. It allows you to create and manage company events (meetings, ceremonies, seminars, etc.), collect responses (RSVP), and display employees' birthdays and work anniversaries.

The application is accessible from Steeple's main menu. If it does not appear, check its visibility in Administration > Applications (/administration/apps).

Home view

The home page displays upcoming events grouped by period:

• Today : today's events, birthdays and work anniversaries

• This week : events until Sunday

• This month : remaining events for the current month

• Following months : future events grouped by month

Multi-day events remain in the "Today" section as long as they are ongoing.

Filters and search

• Filter by community : show only events from one or more communities

• Search : real-time search by event title

Create an event

To create an event, click on Create an event from the home page.

Form fields

• Title (required)

• Description (optional) — rich text editor

• Start date and time (required) — default: tomorrow at the next hour

• End date and time (optional) — default: 1 hour after the start

• All day — disables time selection

• Location (optional)

• Image (optional) — photo or visual to illustrate the event

Visibility and communities

• By default, the event is visible to the entire organization

• Option to restrict to specific communities : only members of these communities will see the event

Participation

• Participation enabled by default: employees can answer Yes, No, or Maybe

• Visibility of respondents enabled by default: all participants can see who answered what

• The creator can disable participation (informational event only)

• The creator can hide the list of respondents (surprise effect, for example)

After creation

It is suggested to share the event on the News feed to maximize its visibility.

Edit an event

• Only the creator or an administrator can edit an event

• Existing responses are not affected by the edit

• A past (archived) event can no longer be edited

• If the date changes, it is recommended to notify participants via a post

Delete an event

• Only the creator or an administrator can delete an event

• Deletion is permanent and deletes all associated responses

• A confirmation is requested before deletion

Participation (RSVP)

Respond to an event

• Three possible choices: Yes, No or Maybe

• The response can be changed at any time as long as the event has not passed

• Once the event is over, responses are locked

View participants

• If respondent visibility is enabled: all employees can see the list

• If visibility is disabled: only the creator and administrators can see the list

• The list is organized by response status (Yes / No / Maybe) with the total number for each status

Share an event

• On the News feed : create a post linked to the event, with a direct access button

• Copy link : get the event URL (the link requires Steeple authentication; it does not work for external people)

Past events

• The Past events displays the history of completed events

• Filtering by year (year selector)

• Search in past events

• Past responses remain viewable

Birthdays

• Displays employees' birthdays whose date of birth is filled in on their profile

• Grouped by month, from the nearest to the farthest

• Option tosend wishes for today's birthdays (sent via Steeple messaging)

• Birthdays on a non-working day are still displayed

• February 29 : people born on February 29 have their birthday displayed on March 1 in non-leap years

The birthdays feature can be disabled by the administrator in settings.

Seniority

• Displays work anniversary dates

• Requires the start date to be filled in on the employee profile

• Grouped by month with the number of years of seniority indicated

• Option tosend congratulations for today's work anniversaries

Settings (administration)

Accessible from the Settings of the Events application (requires administrator / manager role).

Event creation rights

• All members (default): all employees can create events

• Administrators only : only administrators can create events

Birthdays

• Enable or disable birthday display for the entire organization

• When disabled: the Birthdays page, widgets, and birthday sections are hidden

Permissions

Action	Member	Event creator	Administrator
See events from their communities	Yes	Yes	Yes
Create an event	According to settings	According to settings	Yes
Edit an event	No	Yes (except archived)	Yes (except archived)
Delete an event	No	Yes	Yes
Participate (RSVP)	Yes (if enabled and not past)	Yes	Yes
See participants	If visibility enabled	Yes	Yes
See view statistics	No	Yes	Yes
Manage Events settings	No	No	Yes

Quotas (freemium plan)

Organizations on a free plan have a limited number of upcoming events. Once the quota is reached, it is no longer possible to create new events until existing events have passed or are deleted. A subscription removes this limit.

TV display

Events are displayed on Steeple TV screens. The TV display offers:

• The list of upcoming events

• The details of an event with the ability to participate (via authenticated session)

What the assistant can do

The assistant can directly manage events through its tools:

• List upcoming and past events

• Consult the details of an event (date, location, description, participants)

• Create an event with title, dates, location, communities, participation settings

• Edit an existing event

• Delete an event

• Manage responses : register/unregister, view responses

• Check the visibility of the Events application and hide/show it

For the application's administration settings (creation rights, birthdays), guide the user to the Events application Settings page.