Events app — Event management

Overview

Events is Steeple's event management app. It lets you create and manage company events (meetings, ceremonies, seminars, etc.), collect RSVPs, and display employees' birthdays and work anniversaries.

The app is accessible from Steeple's main menu. If it does not appear, check its visibility in Administration > Applications (/administration/apps).

Home view

The home page displays upcoming events grouped by period:

• Today : today's events, birthdays, and anniversaries

• This week : events through Sunday

• This month : remaining events in the current month

• Following months : future events grouped by month

Multi-day events remain in the "Today" section as long as they are ongoing.

Filters and search

• Filter by community : show only events from one or more communities

• Search : real-time search by event title

Create an event

To create an event, click Create an event from the home page.

Form fields

• Title (required)

• Description (optional) — rich text editor

• Start date and time (required) — default: tomorrow at the next hour

• End date and time (optional) — default: 1 hour after the start

• All day — disables time selection

• Location (optional)

• Image (optional) — photo or visual to illustrate the event

Visibility and communities

• By default, the event is visible to the entire organization

• Possibility to restrict to specific communities : only members of these communities will see the event

Participation

• Participation enabled by default: employees can answer Yes, No, or Maybe

• Respondents visibility enabled by default: all participants can see who answered what

• The creator can disable participation (informational event only)

• The creator can hide the list of respondents (for example, for a surprise effect)

After creation

It is suggested to share the event on the news feed (News) to maximize its visibility.

Edit an event

• Only the creator or an administrator can edit an event

• Existing participations are not affected by the edit

• A past (archived) event can no longer be edited

• If the date changes, it is recommended to notify participants via a post

Delete an event

• Only the creator or an administrator can delete an event

• Deletion is permanent and deletes all associated participations

• Confirmation is required before deletion

Participation (RSVP)

Respond to an event

• Three possible choices: Yes, No or Maybe

• The response can be changed at any time as long as the event has not passed

• Once the event is over, participations are locked

View participants

• If respondents visibility is enabled: all employees can see the list

• If visibility is disabled: only the creator and administrators can see the list

• The list is organized by response status (Yes / No / Maybe) with the total count per status

Share an event

• On the news feed : create a post linked to the event, with a direct access button

• Copy the link : get the event URL (the link requires Steeple authentication; it does not work for external people)

Past events

• The Past events shows the history of completed events

• Filter by year (year selector)

• Search in past events

• Past participations remain viewable

Birthdays

• Displays the birthdays of employees whose date of birth is filled in on their profile

• Grouped by month, from the nearest to the furthest away

• Ability tosend wishes for today's birthdays (sent via Steeple messaging)

• Birthdays on a non-working day are still displayed

• February 29 : people born on February 29 see their birthday displayed on March 1 in non-leap years

The birthdays feature can be disabled by the administrator in the settings.

Work anniversary

• Displays company join anniversary dates

• Requires the join date to be filled in on the employee profile

• Grouped by month with an indication of years of service

• Ability tosend congratulations for today's work anniversaries

Settings (administration)

Accessible from the page Settings of the Events app (requires the administrator / manager role).

Event creation rights

• All members (default): all employees can create events

• Administrators only : only administrators can create events

Birthdays

• Enable or disable birthday display for the entire organization

• When disabled: the Birthdays page, widgets, and birthday sections are hidden

Permissions

Action	Member	Event creator	Administrator
See events from their communities	Yes	Yes	Yes
Create an event	According to settings	According to settings	Yes
Edit an event	No	Yes (except archived)	Yes (except archived)
Delete an event	No	Yes	Yes
Participate (RSVP)	Yes (if enabled and not past)	Yes	Yes
View participants	If visibility is enabled	Yes	Yes
View view statistics	No	Yes	Yes
Manage Events settings	No	No	Yes

Quotas (freemium plan)

Organizations on a free plan have a limited number of upcoming events. Once the quota is reached, it is no longer possible to create new events until existing events have passed or are deleted. A subscription removes this limit.

TV display

Events are displayed on Steeple TV screens. The TV display offers:

• The list of upcoming events

• The details of an event with the option to participate (via authenticated session)

What the assistant can do

The assistant can directly manage events through its tools:

• List upcoming and past events

• View an event's details (date, location, description, participants)

• Create an event with title, dates, location, communities, participation settings

• Edit an existing event

• Delete an event

• Manage participations : register/unregister, view responses

• Check visibility of the Events app and hide/show it

For the app's administration settings (creation rights, birthdays), direct the user to the Events app Settings page.