> For the complete documentation index, see [llms.txt](https://help.steeple.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.steeple.com/en/docs/application-docs.md).

# Documents app — document management

### Introduction

**Documents** is Steeple's document management application. It allows storing, organizing, and sharing documents within the organization with a hierarchical folder system and permission management.

### Main features

#### Document management

* Upload documents by drag-and-drop or file selection
* Supported formats: PDF, images, videos, Word, Excel, PowerPoint, and others
* Rename, move, and delete documents
* Download documents
* Copy a document link to share it
* Publish a document to the news feed (Posts)
* Multiple selection for bulk actions (delete, move)

#### Folders

* Create a hierarchical folder tree
* Navigate with a breadcrumb trail (breadcrumb)
* Create, rename, move, and delete folders
* Define access policies by folder (which groups can read)

#### Search and filters

* Full-text search (minimum 3 characters)
* Filter by file type: folders, PDF, videos, images
* Filter by community
* Sort by name, size, or creation date
* Switch between grid and list views

#### Electronic signatures

* Enable signature tracking on a document
* View signature status (signed / pending)
* View the list of signatories and pending signatures
* Dedicated "Activity" page for documents to sign

#### View tracking

* See who viewed a document and when
* View count per document

### Rights and permissions

The application uses a granular permission system:

* **Create** : upload documents or create folders
* **Read** : access and download documents
* **Edit** : rename documents or folders
* **Move** : move items between folders
* **Delete** : delete documents or folders
* **Signatures** : enable and view signatures
* **Viewing** : view consultation Statistics
* **Storage** : see used storage space

### Navigation

The Documents application is accessible from Steeple's main menu. The home page displays the contents of the root folder.

### What the assistant can do

The assistant can hide or show the Documents application via admin\_updateAppVisibility. For managing the documents themselves, guide the user to the Documents application.