Terms of use

Discover in this article the general terms of use of Steeple.

1. Personal data protection policy.

2. Steeple acceptable use policy.

3. Intellectual property.

4. Hyperlink.

5. Cookie policy.

6. Changes to the general terms of use.

7. Jurisdiction clause – Applicable law.

1. Personal data protection policy

Steeple is a communication solution intended for organizations (companies, associations, schools, etc.). Steeple’s business model is a subscription taken out by the organization concerned. Thus, no data is used for commercial purposes, which ensures full protection of your information.

In this context, users may communicate personal data about themselves using the various collection media, tools and services made available to them on the site:

• Registration form

• Profile edit form

It is also possible to import other users’ data as part of the invitation to join the platform. The consent of the persons concerned must first be obtained. When they accept the invitation, they are asked to confirm the pre-filled data.

The collected data may be processed, whether automated or not, in accordance with the General Data Protection Regulation (GDPR) of 27 April 2016. In this context, Steeple acts as the data controller.

Purpose of processing

In order to ensure optimal use of the platform, we ask that anonymity, which can lead to abuse, be avoided; this is why we ask for the user’s identity.

How to exercise your rights

You have rights over the personal data concerning you that we collect and process in connection with your use of the site, its services, and your requests. These rights are as follows:

• the right of access, rectification and erasure of data (inaccurate, incomplete, ambiguous, or outdated),

• the right to object to the processing of your data at any time for commercial prospecting purposes,

• the right to restrict the processing of your data under the conditions provided for by the regulations,

• the right to data portability,

• the right to withdraw your consent at any time,

• the right to lodge a complaint with a supervisory authority.

You can exercise these rights by writing by email: [e-mail]

1.1 What personal data do we need and why?

Mandatory information relating to the user account:

For security reasons, but also for community life on the solution, each user is linked to a natural person. It is therefore necessary to be able to identify the user through their:

• Last name / First name: this information is visible to all registered members of the community.

• Email: this information is only accessible to the user and to the Steeple community administrators.

All login passwords as well as the 4-digit codes allowing interaction on the notice board are fully encrypted and invisible.

Optional information relating to the user account:

In order to continue our mission of creating connections between members of the community, certain optional information may be requested.

• Profile photo: helps recognize the person interacting on the Steeple solution.

• Biography: also helps users get to know other members better and be indexed in the internal search engine.

Optional information relating to the user account and modules:

In order to continually improve the Steeple experience, we are continuously developing modules offered to administrators. Administrators choose whether or not to activate these modules. For certain modules to function properly, additional information is requested from the user.

• Birthday: This data makes it possible to wish the member concerned a happy birthday on the day. No notion of age is mentioned; only the day matters to us.

• Date of joining the company: allows us to celebrate the work anniversary. Here, the notion of day and year is important.

• Department within the organization: In order to display all members of a community, we created the organization chart module. It groups members according to the department or group to which the registered member belongs.

1.2 How can this information be changed?

All this information can be changed directly from your profile page. Simply go to the menu, then profile, then edit profile, and you will be able to modify this information.

Please note that if you replace information with an empty field, Steeple considers this to be deletion of the information.

1.3 Where is the data hosted?

Steeple works with the provider Heroku to host and protect this data. Heroku hosts and protects this data in the European Community, more specifically in Ireland.

The servers comply with the following accreditations:

• ISO 27001

• SOC 1 and SOC 2/SSAE 16/ISAE 3402 (Previously SAS 70 Type II)

• PCI Level 1

• FISMA Moderate

• Sarbanes-Oxley (SOX)

1.4 How is your data protected?

Platform protection:

Access to a community is strictly reserved for its members. Administrators have several ways to limit access to their community.

A password of at least 8 characters is required when registering.

Penetration tests and vulnerability assessments are carried out regularly by independent agencies.

Server protection:

A firewall system restricts access from external networks. By default, all access is closed; only the necessary ports and protocols are open.

DDoS mitigation techniques are in place, including SYN cookies and rate limiting.

Physical protection:

No one can access the servers without a secure pass. A fire alarm and fire suppression system is in place. Generators help protect against power outages.

All security-related information can be found here: https://www.heroku.com/policy/security

1.5 How do you delete your data?

To delete your information, several options are possible:

• Go to the profile page and replace the information with blank content.

• You can also delete your account in the settings section.

When the account is deleted, all of your information and contributions are deleted. This information is kept for 30 days in case of accidental deletion on your part.

What happens when you leave a Steeple customer organization?

When an administrator removes your access to your organization or when you leave a community, your account is not deleted.

1.6 How will you be informed of changes to our data protection policy?

Each update will be communicated to you through a message appearing directly in your news feed.

1.7 How can you contact us?

To contact us, you can do so at [e-mail] or via the support chat available on the website at the bottom right of your screen or in Steeple messaging.

2. Steeple acceptable use policy

To ensure proper use of the Steeple tool, certain rules are necessary.

2.1 What you must not do when using Steeple

• Use a false identity, a pseudonym, or impersonate someone else.

• Distribute illegal, discriminatory, harmful, fraudulent, misleading, or defamatory content, or content that promotes or encourages violence, breaking the law, self-harm, eating disorders, or substance abuse.

• Distribute content that is offensive to another member of the community.

• Share your login credentials with other people.

• Spam the community with promotional content.

2.2 How to report abuse

You can report any breach of the acceptable use policy directly to the community administrators or directly to the Steeple team, via the support chat or by email at [e-mail].

2.3 Image rights policy

By registering on Steeple you agree that your image may be shared within the closed community. If you disagree, please state this explicitly to the administrators.

2.4 Steeple SAS disclaims all liability

In the event of interruption of the Steeple service for technical maintenance operations or updating of published information.

In the event of temporary inability to access the Steeple service and the various related communities due to technical problems, regardless of their origin or source.

In the event of incorrect information being exchanged on the Steeple service between different members.

In the event of damage to or failure to return equipment borrowed through the Steeple service and its various related communities.

In the event of direct or indirect damage caused to the user, whatever its nature, resulting from the content, access to, or use of the Steeple service (and/or the sites linked to it).

In the event of abnormal use or unlawful exploitation of the Steeple service. The user of the Steeple service is then solely responsible for any damage caused to third parties and for the consequences of any complaints or actions that may arise. The user also waives any claim against Steeple SAS in the event of legal action brought by a third party against them due to the use and/or unlawful exploitation of the site, including partner offers.

In the event of loss by the Steeple service member of their login and/or password or in the event of identity theft.

3. Intellectual property

3.1 Copyright and related rights

All elements making up the site Steeple.com (texts, graphics, software, photographs, images, videos, sounds, plans, names, logos, trademarks, creations and various protectable works, databases, etc.) as well as the site itself are subject to copyright and related rights (notably Articles L122-4 and L122-5 of the Intellectual Property Code), governed by French and international law. All these elements are the exclusive property of Steeple SAS. Thus, by accepting the General Terms of Use, the user of the site Steeple.com undertakes the following, which prohibit them from:

• Using or querying the site Steeple.com on behalf of or for the benefit of someone else,

• Using the information, database, services, or user profiles present on the site Steeple.com for commercial purposes.

• Reproducing in large quantities, for commercial or non-commercial purposes, the information, database, objects, skills, or user profiles present on the site Steeple.com for commercial or non-commercial purposes.

• Copying all or part of the content of the site Steeple.com into a third-party site for commercial or non-commercial purposes.

• Using a robot, especially a spider, a search or retrieval application for websites, or any other means enabling the retrieval or indexing of all or part of the content of the site Steeple.com.

• Copying the information onto any type of medium allowing the reconstruction of all or part of the original files.

Any use of elements of the Steeple site constitutes a violation of copyright and an infringement. Such unauthorized uses may also result in the violation of image rights, personal rights, or any other rights and regulations in force. It may therefore give rise to the civil and/or criminal liability of its author. Steeple SAS reserves the right to take legal action and pursue all legal remedies against persons who have not respected the prohibitions contained in this article.

3.2 Database producer rights

Steeple SAS is the producer of the database made up of all pages and activities on the site steeple.com. Within the meaning of Article L 341-1 et seq. of the Intellectual Property Code. Any extraction or use of the content of the database may incur the civil and/or criminal liability of its author. Steeple SAS reserves the right to take all legal action against persons who have not respected this prohibition.

3.3 Trademark rights

The name Steeple is a registered trademark, the property of Steeple SAS. Any use may incur the civil and/or criminal liability of its author. Steeple SAS reserves the right to take all legal action against persons who infringe its rights.

4. Hyperlink

4.1 Links from Steeple

Steeple may contain hyperlinks to third-party sites. Steeple SAS has no control over these sites and disclaims all responsibility for access to, content of, or use of these sites, as well as for the consequences and possible damages resulting from consulting the information present on these sites. The decision to click on and activate these links is the full and entire responsibility of the internet user.

4.2 Links to Steeple

No hyperlink may be created to Steeple without the prior consent of Steeple SAS. If an internet user or legal entity wishes to create a hyperlink from their site to Steeple, they must first make a request using the Steeple SAS contact details mentioned in point 2. Their request will be reviewed and their admissibility or otherwise will be communicated to the interested party.

5. Cookie policy

Cookies are small pieces of text present in the code of the solution that are used to store information on web browsers. Cookies are used to store and receive information on devices such as computers or phones.

We use cookies to make it easier for you to use the Steeple tool.

5.1 Use of the cookie system to facilitate logins

In order to remember your login details and allow you to log in more easily, we use cookies. Without cookies, you would have to enter your login details each time you open Steeple and each time you open a new Steeple page.

5.2 Use of the cookie system to improve the user experience

In order to better understand how you use the tool, we analyze which elements you find most useful and interesting and identify features that could be improved.

6. Changes to the general terms of use

Steeple SAS reserves the right to freely modify the Steeple General Terms of Use at any time. Each update to the Terms of Use will be mentioned in your information feed and will appear in the summary sent by email to each registered member.

7. Jurisdiction clause – Applicable law

Any dispute that may arise concerning the validity, interpretation, acceptance, and performance of these General Terms of Use, regardless of the place of subscription or payment, shall be subject to an attempt at an amicable settlement that the parties undertake to seek. These general terms of use are governed by French law, which determines, on a case-by-case basis, the applicable law.