Privacy, security, and permissions

This article describes what the AI assistant can see, what it can do, and how your data is processed.

Respect for user rights

The assistant acts always within the rights of the logged-in person. It cannot:

• Access content to which the user does not have access in Steeple

• Carry out an action that the user could not perform themselves

• Bypass the roles, permissions, or moderation rules in force

Confirmation of sensitive actions

Any action that creates, modifies, or deletes a piece of data triggers a request for explicit confirmation :

• A clear summary of the intended action is displayed

• Two buttons (Yes / No) allow you to accept or refuse

• No write action is carried out without validation

Simple viewing actions (search, reading) do not require confirmation.

Data sent to the model

To respond to your message, the assistant sends the following to the AI model:

• The content of your message

• The files you attached (extracted text, image)

• The information strictly necessary for the request (for example, the name of a colleague being searched for)

• The context of the current conversation

No data is used to train models.

Conversation storage

• The current conversation is saved so you can resume it after a reload or navigation

• Only one conversation is kept at a time per organization

• Starting a new conversation deletes the previous one

• Attached files are not stored beyond the processing of the message

Improvements and quality

The feedback thumbs up / thumbs down you leave on the assistant's responses is used for evaluation and quality improvement purposes. It may be accompanied by an optional comment.