Employee roles and permissions

The two Steeple roles

Steeple distinguishes two main roles:

• Administrator : full access to the organization’s administration (management of employees, communities, applications, TV screens, settings, etc.)

• Member : access to the app’s features (posts, messaging, directory, events, etc.) without access to administration

What each role can do

Administrator

• Manage employees (add, edit, suspend, remove)

• Manage communities and their members

• Manage applications (hide/show)

• Manage TV screens

• Access organization statistics and settings

• Everything a member can do

Member

• Post in the communities they belong to

• View the directory and profiles

• Use messaging

• Access visible applications (News, Jobs, Docs, Events)

Change an employee’s role

1. Go to Administration > Employees (/administration/users)

2. Search for and click the relevant employee.

3. Click on Edit.

4. Edit the Role field (administrator or member).

5. Save the changes.

Single-community case

If the organization has only one community, the role applies globally:

Case of multiple communities

With multiple communities, the role can be different for each community (for example: administrator in the Commerce community, member in the others).

Administrator role on the main and dynamic communities

The administrator role can be given on all types of communities : the main one, manual communities, and dynamic communities.

For the main community and dynamic communities, members are managed automatically by Steeple. The administrator role is then tied to the employee’s presence in the community:

• If the employee leaves the community (for example following a change of department or site that removes them from a dynamic community), their administrator role is automatically removed.

• If you want to give it back later, you will need to reassign it manually.

Important restriction

There must always be at least one administrator in the organization. It is impossible to remove administrator rights from the last remaining administrator.