> For the complete documentation index, see [llms.txt](https://help.steeple.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.steeple.com/en/administration/gerer-departs-programmes.md).
# How do I schedule a collaborator's departure?
### Introduction
When you know an employee's departure date — end of a fixed-term contract, internship, apprenticeship, or retirement — enter their **contract end date**. The employee keeps access until the end of that last day, then Steeple automatically suspends their account before the start of the next workday. You don't have to do anything when the day comes.
The account is **suspended**, not deleted: the employee's profile, their Posts and comments are retained, and you can reinstate them at any time.
### Enter the contract end date
Go to the**Administration**, section **Collaborators** (`/administration/users`).
* **For an existing employee** : open the actions menu on their row, or their profile, and choose **Edit the collaborator profile**.
* **For a new employee** : click **Add an employee**. The field is in the first step of the form.
Enter the date in the field **Contract end date**, then save.
Only an administrator can enter this date. The employee cannot see it and cannot modify it from their account.
#### For multiple employees at once
* **File import** : the import template includes a column **End of contract**, in the format `dd/mm/yyyy`. See [How do I import employees in bulk?](/en/administration/import-collaborateurs.md).
* **Lucca synchronization** : if your Directory is synchronized with Lucca, the contract end date always follows Lucca, regardless of the synchronization method. See [How do I synchronize my employee Directory with Lucca?](/en/administration/synchroniser-annuaire-lucca.md).
### When access stops
The last day of the contract is included: the employee keeps access throughout the contract end date. Their account is suspended **before the start of the next workday**.
For example, with a contract end date of September 30, the employee uses Steeple normally throughout the day on the 30th. On October 1, when the day starts, they no longer have access.
A date that has already passed is accepted: the account is then suspended as soon as the next processing runs.
### Edit or cancel a scheduled departure
As long as the date has not passed, nothing is final. From **Edit the collaborator profile** :
* **to postpone or move up the departure**, change the date;
* **to cancel it**, clear the field **Contract end date** using the cross, then save.
### What you see in Administration
**Before departure**, the date appears on the employee's profile, in the block **Information**, on the line **Contract end date**. **End of contract**.
**After departure**, the employee remains in the employee list with the status **Suspended**. To find all suspended accounts, filter the column **Status** on **Suspended**.
Once the account is suspended, the contract end date is removed from the profile: it has taken effect. This is what makes it possible to reinstate the account without it being suspended again.
A suspended employee continues to occupy a seat in your subscription. To free it up, remove them from the organization — see [How do I remove an employee from the organization?](/en/administration/retirer-collaborateur.md).
### What this changes for the employee
From suspension:
* they can no longer use Steeple, either on the web, on the mobile app, or on TV screens. Their open sessions stop working, and they are redirected to a page **Suspended account** prompting them to contact an administrator;
* they receive an email informing them that access to their account has been suspended, and then no more notifications;
* they are no longer suggested in mentions, people search, or on TV screens;
* their Posts and comments remain visible, and their account is kept as is.
See also [Why is my Steeple account suspended?](/en/compte-profil/compte-suspendu.md).
### Reinstate a departed employee
If the employee returns, or if their contract was extended after suspension, reinstate their account: open the actions menu on their row, or their profile, choose **Restore account**, then confirm.
The employee signs back in with their usual credentials and finds their Communities again. If their new contract also has an end date, enter it again.
See [How do you suspend or reactivate a collaborator?](/en/administration/suspendre-reactiver-collaborateur.md).
