> For the complete documentation index, see [llms.txt](https://help.steeple.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.steeple.com/en/administration/ajouter-collaborateur.md).

# Add an employee

Go to the**Administration**, section **Employees** (`/administration/users`).

Click the button **Add an employee** (user icon with a plus sign) at the top right of the page.

## Required information

The creation form requires at minimum:

* **First name**
* **Last name**
* **Username** : what the employee will enter to log in — their work email address, a username, or their employee ID

## Login identifier

An account has only one identifier, entered in a single field. It can take three forms, of your choice:

* an **email address** work — `m.dupont@entreprise.com` ;
* a **username** that you create — `mdupont` ;
* the **employee ID** of the employee, used as is — `ACME-0472`.

When the identifier is not an email address, it contains 3 to 50 characters among letters, numbers, the period, hyphen, and underscore, with at least one letter or number.

### A unique identifier across all of Steeple

The identifier is unique across **all of Steeple**not just within your organization. An address or username already assigned elsewhere — including in another organization — is rejected.

This is what requires the most attention when you reuse your employee IDs as identifiers: a numbering system that is unique within your company is not necessarily unique on Steeple, and a short or purely numeric employee ID is very likely to have already been taken. Prefix it — `ACME-0472` rather than `0472` — and the issue no longer arises.

The identifier can still be changed after creation, from the employee profile, including switching from a username to an email address or vice versa.

## Collaborator without an email address

An employee who does not have a work email address logs in with a username or their employee ID. The form then asks for a **4-digit code**, required: this is their only way to activate their account. Without a contact email, no invitation is sent to them; you must give them their identifier and code yourself.

The full procedure is described in the article [How do I add a collaborator without an email address?](/en/administration/collaborateur-sans-email.md).

## Additional information

You can also enter:

* **Department** (select from existing departments)
* **Site** (select from existing sites)
* **Job title** (job title)
* **Phone**
* **Contact email** (notifications and password reset, if the identifier is not an email address)
* **Role** : administrator or member (member by default)
* **Profile photo**
* **Community access**

## Delayed invitation

At the bottom of the form, an option lets you invite the employee later. This is useful for coordinating the sending of invitations on a specific date.

## Bulk addition

To add several employees at once, use the Excel file import accessible from the actions menu on the Employees page.

### [Use the AI assistant](https://app.steeple.com/?prompt=QWpvdXRlIHVuIG5vdXZlbCB1dGlsaXNhdGV1ciBkYW5zIG1vbiBvcmdh)