> For the complete documentation index, see [llms.txt](https://help.steeple.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.steeple.com/en/administration/ajouter-collaborateur.md).

# Add a collaborator

Go to the **Administration**, section **Employees** (`/administration/users`).

Click the **Add an employee** (user icon with a plus) at the top right of the page.

## Required information

The creation form requires at least:

* **First name**
* **Last name**
* **Login ID** : what the employee will enter to log in — their work email address, a username, or their employee ID

## The login ID

An account has only one login ID, entered in a single field. It can take three forms, of your choice:

* an **email address** work — `m.dupont@entreprise.com` ;
* a **username** that you create — `mdupont` ;
* the **employee ID** for the employee, copied as-is — `ACME-0472`.

When the login ID is not an email address, it contains 3 to 50 characters among letters, numbers, periods, hyphens, and underscores, with at least one letter or number.

### A unique login ID across all Steeple

The login ID is unique across **all of Steeple**, not just within your organization. An address or username already assigned elsewhere — including in another organization — is rejected.

This is what requires the most attention when you reuse your employee IDs as login IDs: numbering that is unique within your company is not necessarily unique on Steeple, and a short or purely numeric employee ID is very likely to already be taken. Add a prefix — `ACME-0472` instead of `0472` — and the issue no longer arises.

The login ID can still be changed after creation, from the employee profile, including switching from a username to an email address or the other way around.

## Employee without an email address

An employee without a work email address logs in with a username or their employee ID. The form then asks for a **4-digit code**, required: this is the only way to activate their account. Without a contact email, no invitation is sent to them; you must send them their login ID and code yourself.

The complete procedure is described in the article [How do I add an employee without an email address?](/en/administration/collaborateur-sans-email.md).

## Additional information

You can also fill in:

* **Department** (select from existing departments)
* **Location** (select from existing locations)
* **Job title** (job title)
* **Phone**
* **Contact email** (Notifications and password reset, if the login ID is not an email address)
* **Role** : administrator or member (member by default)
* **Profile photo**
* **Access to Communities**

## Delayed invitation

At the bottom of the form, an option lets you invite the employee later. This is useful for coordinating the sending of invitations on a specific date.

## Bulk add

To add several employees at once, use the Excel file import available from the actions menu on the Employees page.

### [Use the AI Assistant](https://app.steeple.com/?prompt=QWpvdXRlIHVuIG5vdXZlbCB1dGlsaXNhdGV1ciBkYW5zIG1vbiBvcmdh)

## Special case

When I add an employee on Steeple who had a deleted account in the past, the new account will not inherit the history of the previously deleted account. It is therefore advisable not to delete (suspend instead) an account belonging to an employee who may return or change status (for example: the end of an apprenticeship to switch to a fixed-term contract).